What is this recruitment notification about?
This is an advertisement from the Indian Institute of Technology (Indian School of Mines), Dhanbad (IIT ISM Dhanbad) for filling up various non-teaching positions. The notification details the posts, number of vacancies, eligibility criteria, application process, and other important instructions for candidates.
Which posts are being recruited?
The following non-teaching posts are available for recruitment:
- Deputy Librarian (Academic Pay Level – 12)
- Assistant Librarian (Academic Pay Level – 10)
- Deputy Registrar (Pay Level - 12)
- Assistant Registrar (Pay Level - 10)
What is the total number of vacancies?
The total number of vacancies are as follows:
- Deputy Librarian: 01 (UR)
- Assistant Librarian: 01 (UR)
- Deputy Registrar: 01 (EWS)*
- Assistant Registrar: 02 (01- UR & 01-SC)
Note: In the event of non-availability of EWS applicant(s) for the Deputy Registrar post, it will be filled as an unreserved post. Candidates eligible for the general category are encouraged to apply.
What are the eligibility criteria for each post?
Deputy Librarian (Academic Pay Level- 12)
Age Limit: 50 Years
Essential Qualifications & Experience:
- A Master's Degree in library science/information science/documentation science, with at least 55% marks or an equivalent grade.
- Eight years' experience as an Assistant University Librarian/College Librarian [Academic Pay Level-10 (Rs. 57700 - 182400)].
- Evidence of innovative library services including integration of ICT in library.
- A Ph.D. Degree in Library Science/ Information Science / Documentation Science/Archives and Manuscript keeping/Computerization of Library.
Assistant Librarian (Academic Pay Level- 10)
Age Limit: 45 Years
Essential Qualifications & Experience:
- A Master's Degree in Library Science, Information Science or Documentation Science or an equivalent professional degree, with at least 55% marks.
- A consistently good academic record, with knowledge of computerization of a Library.
- Must have cleared the National Eligibility Test (NET) conducted by the UGC, CSIR or have been awarded a Ph.D. Degree in accordance with UGC Regulations, 2009 or 2016.
Exemption from NET: Candidates registered for Ph.D. prior to July 11, 2009, and awarded the degree as per specific conditions (awarded in regular mode, evaluated by two external examiners, open viva voce, published research papers, presented papers in conferences/seminars sponsored by UGC/ICSSR/CSIR) are exempted from NET.
Note: The fulfilment of these conditions is to be certified by the Registrar or the Dean (Academic Affairs) of the University concerned.
Experience: Relevant experience of Minimum 06 years after the qualifying degree, out of which three years in PL-7 (PB-II GP 4600) or above.
Deputy Registrar (Pay Level- 12)
Age Limit: 50 Years
Essential Qualifications:
- Masters' degree or equivalent in any discipline with at least 55% marks or its equivalent Grade of B in the UGC seven points scale.
Experience:
- At least 9 Years' experience as Assistant Professor in the AGP of Rs. 6000/- (Academic Pay Level 10) and above with experience in educational administration or Comparable experience in research establishment and / or other institutions of higher education.
- OR 5 years' of administrative experience as Assistant Registrar or equivalent post in Pay Band – 3 Grade Pay of Rs. 5400 (Pay Level–10) and above. Experience in handling computerized administration / Establishment/ Stores & Purchase /financial matters.
Desirable Qualifications:
- A degree in Law /Management / engineering/CA/CS/ICWA from a recognized University/ institute.
Assistant Registrar (Pay Level- 10)
Age Limit: 40 Years
Essential Qualifications:
- Masters' degree or equivalent in any discipline with at least 55% marks or its equivalent Grade of B in the UGC seven points scale.
Experience:
- At least five years relevant administrative experience in supervisory capacity in a Govt. office/university/ technological institution or an organization of repute which may include activities related to examinations, academics, establishment, general administration, R&D, student affairs, accounts etc. in the grade pay of Rs. 4600 (Pay Level – 7) or equivalent.
Desirable Qualifications:
- Professional qualification in area of Management / Finance & Accounts
- Experience in handling Administrative / Legal / Finance / Stores & Purchase / Establishments matters.
What is the application start date and end date?
The application is to be submitted online latest by 30th March 2026 (upto 23:59 hrs). The opening date for applications is not explicitly mentioned, but the closing date is March 30, 2026.
What is the application fee?
The recruitment fee is Rs. 1000/-. Payment is to be made through SBI collect link available on the website of the Institute. The application fee is non-refundable.
Note: SC/ST/PwDs/Ex-Servicemen/Female candidates are exempted from payment of recruitment fee.
How to apply?
Application is required to be submitted online using the Non-Faculty Recruitment module available on the link: https://nfr.iitism.ac.in/index.php/recruitment/User_login
The SBI collect link for payment is: https://www.onlinesbi.sbi/sbicollect/icollecthome.htm (Select category: Educational Institutions, Filter by State: Jharkhand, Search for Educational Institution: IIT (ISM), Dhanbad).
What is the selection process?
The selection process involves:
- A preliminary shortlisting of candidates based on essential qualifications and experience.
- The final selection will be based on the performance of the shortlisted candidates in a Presentation & Interview before the Selection Committee.
- The Institute reserves the right to decide the method of shortlisting for Presentation & Interview if a large number of applications are received.
- A Written Test and/or Computer/ other Test may be conducted, if required, as per the Recruitment Rules of IIT (ISM) Dhanbad.
Are there any age relaxations?
Yes, age relaxations are applicable as per Government of India norms for SC candidates, regular employees of Central/State Governments, Ex-Servicemen, and Divyang candidates. For employees of IIT (ISM) or other IITs/NITS/CFTIs who have served for at least three years on a regular post, the age limit may be relaxed by 5 years (maximum age limit is 50 years for IIT employees and 55 years for others).
What about reservation for SC/EWS candidates?
The Institute follows reservation norms as per GOI rules for SC and EWS. A valid SC and EWS certificate issued by the Competent Authority, on or after 01.04.2025 for EWS applicants, is required to be submitted.
What documents are required for the application?
Applicants must upload:
- A single PDF containing proof of all requisite educational qualifications.
- A single PDF of all experience certificates.
- For SC and EWS candidates, a copy of the Caste / EWS Certificate in the latest format prescribed by the Govt. of India.
- For Divyang candidates, the concerned disability certificate for claiming reservation and age relaxation.
What is the job location?
The job location is Dhanbad, Jharkhand, India, at the Indian Institute of Technology (Indian School of Mines).
What is the salary for these posts?
- Deputy Librarian: Rs. 79,800 – 2,11,500 (Academic Pay Level – 12)
- Assistant Librarian: Rs. 57,700 – 1,82,400 (Academic Pay Level – 10)
- Deputy Registrar: Rs. 78,800 – 2,09,200 (Pay Level - 12)
- Assistant Registrar: Rs. 56,100 – 1,77,500 (Pay Level - 10)
Will TA/DA be provided for the interview?
To-and-fro rail fare by the shortest route limited to AC-3 tier will be reimbursable only to the candidates shortlisted for Presentation and Interview, subject to submission of claim along with tickets.
What are the general instructions for candidates?
- Fulfillment of qualifications does not guarantee selection.
- Admission to any stage of the selection process is provisional.
- The Institute reserves the right to fill, cancel, or modify the posts.
- Candidates presently employed in Government organizations must submit an NOC, or an Advance Copy if applying without NOC.
- Applicants should fill correct mobile numbers and email addresses.
- 'Relevant experience' will be determined by the scrutiny committee.
- Equivalence certificates are mandatory for experience from non-Central Govt. pay scales.
- Candidates should regularly check the Institute's website for updates.
- Incomplete applications or applications received after the closing date will be rejected.
- Legal disputes are subject to the jurisdiction of Dhanbad only.
Where can I find the official website?
The official website of the Institute is www.iitism.ac.in.
Is there a corrigendum for this advertisement?
Yes, there is a corrigendum dated 25th February, 2026, referencing Advt. No. 411002/12/2025-NFR dated 20.02.2026. It clarifies that the vacancy for the post of Deputy Registrar is reserved for candidates belonging to the EWS category only. Candidates not belonging to the EWS category are not eligible to apply for the Deputy Registrar post.
